We manage the CEO's correspondence, including email, letters, and phone calls. Filter and respond to messages on behalf of the CEO, maintaining

professionalism and confidentiality. We always portray a professional image on behalf of your organisation.

CEO's expenses are monitored, including tracking receipts, preparing expense reports, and ensuring compliance with company policies and procedures.

Our assistants prepare presentations for the CEO and Board, including 

gathering data, creating slides, and ensuring the content is concise, impactful, 

and aligned with the objectives.

You can also count on our support on special projects or initiatives, providing research, coordination, and administrative assistance as needed.

It's important to note that the specific tasks assigned to us vary based on the CEO's preferences, the nature of the business, and the demands of the role. Effective communication and a clear understanding of expectations are key to establishing a successful working relationship.

Prioritising and Managing Workflow: we help executive teams prioritise tasks and manage their workflow effectively, ensuring important deadlines are met and projects stay on track.

Harnessing the power of online productivity tools such as Asana, ClickUp, and Monday.com can revolutionise your task management process. 

These versatile platforms offer a plethora of features designed to streamline your workflows, increase efficiency, and boost collaboration within your team. With intuitive interfaces and robust functionality, you can easily create, assign, and track tasks, set deadlines, and monitor progress at a glance. 

We can setup and maintain these systems so that you can enjoy the flexibility of organising tasks by project, priority, or team member, ensuring clear visibility and effective resource allocation. 

We are an invaluable asset when it comes to research tasks. With our expertise and resourcefulness, we can save you significant time and effort by 

conducting thorough and targeted research on your behalf. 

Whether you need market research, competitor analysis, industry trends, or 

information on specific topics, we can efficiently gather and organize the data you need. 

We utilise various research methods, including online databases, industry 

reports, academic journals, and reputable sources, to ensure the accuracy and reliability of the information collected.

We can also provide concise summaries or reports based on the research findings, presenting the data in a clear and actionable format. By entrusting research tasks to us, you can focus on more strategic aspects of your business while having the confidence that you are equipped with comprehensive and up-to-date information to make informed decisions.

We assist with travel planning, and offer a range of services to streamline the process and ensure a smooth travel experience. Here are some ways in which we can help with travel planning:

✔ Research and Booking

✔ Itinerary Creation

✔ Travel Logistics

✔ Researching Destinations

✔ Expense Management

✔ Travel Documentation

✔ Travel Research and Recommendations

✔ Travel Updates and Alerts

By delegating travel planning tasks to us, you can enjoy a hassle-free and well-organised travel experience. Not only do we handle the research, logistics, and organisation, allowing you to focus on enjoying your trip and making lasting memories but we'll also be on hand should you need our support 'on the road'.

We  provide valuable assistance with providing support at Board level. 

By taking a proactive approach to tracking and managing attendee 

participation, we can help ensure that quorum is met for organisational meetings which facilitates the smooth conduct of business and decision-

making processes, ensuring the legitimacy and effectiveness of the proceedings.

✔ Sending Meeting Notices

✔ Tracking RSVPs

✔ Reminder Communications

✔ Attendance Monitoring

✔ Quorum Announcement

✔ Board Meeting Agenda

✔ Preparing & Collating Board Packs

✔ Board Pack Distribution

✔ Virtual Board Meeting Minutes

Virtual Executive Assistants can play a crucial role in monitoring and analysing your business productivity to help you achieve the desired results. 

✔ Goal Setting

✔ Key Performance Indicators (KPIs)

✔ Data Collection

✔ Data Analysis

✔ Performance Reports

✔ Proactive Suggestions

✔ Ongoing Monitoring

✔ Communication and Collaboration

We can effectively monitor and analyse your business's productivity. We help you gain a comprehensive understanding of your performance, identify areas for improvement, and work collaboratively towards achieving your desired results.

We also provide interim cover for an executive's Personal Assistant by 

assuming their responsibilities and ensuring smooth operations during their absence. Maternity, holiday cover and recruitment gaps are the most common need for interim cover.

Seamless Transition: We engage in thorough knowledge transfer sessions with the PA before their absence. We take time to familiarise ourselves with the PA's tasks, routines, processes, and preferences, ensuring a seamless transition and continuity of support.

Task Management: We take charge of managing the PA's tasks and 

responsibilities during their absence. We handle calendar management, scheduling appointments, arranging meetings, and coordinating logistics. 

We also manage emails, filter and respond to messages, and prioritise tasks based on the executive's priorities.

Communication and Coordination: We act as a point of contact during the PA's absence, managing communication on behalf of the executive. 

Handling inquiries, providing updates, and ensuring effective communication with internal and external stakeholders.

Travel and Event Coordination: If the PA is responsible for travel arrangements or event coordination, we can step in to handle these tasks. We research and book flights, hotels, and transportation, coordinate itineraries, and manage event logistics.

Relationship Management: We will maintain relationships with key stakeholders, clients, and partners on behalf of the executive. Handling correspondence, maintain contact databases, and facilitate effective communication during the PA's absence.

Confidentiality and Discretion: The EA upholds strict confidentiality and 

discretion standards, ensuring that sensitive information remains secure and 

confidential during the absence of the PA. All of our EA's have already signed an NDA.

Reporting and Updates: We provide regular updates to the executive and 

ensure that essential reports or briefings are prepared in a timely manner. We will summarise key activities, highlight any important information, and address any pressing matters that require attention.

Problem Solving: We are resourceful in troubleshooting issues and solving problems that may arise in the PA's absence. We can handle unexpected 

situations, make informed decisions, and take appropriate actions to maintain smooth operations.

By providing interim cover for an executive's PA, our Virtual Executive Assistants ensure that the executive's support needs are met, tasks are efficiently 

managed, and communication flows effectively during the absence of the regular PA. This allows the executive to maintain productivity and focus on their core responsibilities without disruptions.